The foundation is named “The European Society for Plastic and Reconstructive and Aesthetic Surgery”. It is further referred to as ESPRAS. It is a nonprofit confederation of National Societies or National Associations of Plastic, Reconstructive and Aesthetic Surgery (PRAS) of countries belonging to the Council of Europe.
The purpose of ESPRAS is
The official language of ESPRAS is English.
ESPRAS is composed of all the National scientific Societies of Plastic, Reconstructive and Aesthetic Surgeons in the member countries of the Council of Europe, one society from each country.
The business of ESPRAS shall be conducted by an Executive Committee, a Council of Delegates and the General Assembly.
The Executive Committee (further referred to as ExCo) shall consist of ten voting members chosen from the five main geographical regions (Northern, Western, South-western, Central and Eastern, and South-eastern Europe – see appendix III for division) and the organizer (President or Chair of the Organizing Committee) of the next ESPRAS Congress, who shall participate in the ExCo business meetings, with the same voting rights as the other ten ExCo members.
Following officers are appointed by the ExCo: a President, a Vice-President, a Secretary-General, and a Treasurer from amongst them. The ExCo members shall be elected and, if necessary, suspended or dismissed by the Council of Delegates. These actions should be approved by the General Assembly. (See appendix I – Election procedure)
ExCo officers are responsible to ESPRAS and no longer to their National Society.
The ExCo shall meet at least once a year and in any case on the occasion of the ESPRAS -Congresses.
The duties of the President are:
The duties of the vice President
The duties of the Secretary General are:
The duties of the Treasurer are:
The Council of Delegates shall be the main decision making body of ESPRAS.
The ESPRAS Council of Delegates shall be composed of one delegate from each of the affiliated National Societies. The delegates are nominated by the respective National Societies for tenure of four years renewable once. The delegate is the spokesperson for the National Society to ESPRAS and vice versa if a national society is represented in the ExCo it shall nominate another member as its delegate to the Council. All ExCo officers are full members of the Council of Delegates with voting rights.
If a delegate is unable to attend, he may transfer his right to vote to another person who has been designated by the national society, with the consent of the prevented delegate.
National delegates may not participate in the discussions and debates of the Council of Delegates nor may they vote, if their National Society is in arrears in payments of its dues by more than 12 months. This should be controlled by the Treasurer.
The Council shall meet in session at least once every four years, in conjunction with the ESPRAS Congress. The meeting shall be chaired by the President. The Council of Delegates has the following responsibilities:
The General Assembly shall consist of all members attending the ESPRAS quadrennial congress and members of an affiliated National Society.
The ESPRAS Congress shall be held every four years in a city of a European country whose National Society is affiliated to ESPRAS.
A National Society wishing to propose a host city for the Congress must apply in writing and must include the names of the members of the Organizing Committee elect. The applications must be in the hands of the ExCo no later than one year before the Congress immediately preceding the one to which the application refers. Any promotional material should be sent exclusively to the ExCo through the ExCo Secretary-General and not to the membership at large. The applicant country must have paid its membership dues to ESPRAS before the application.
The site of the quadrennial congress shall be selected by the Council of Delegates after recommendations by the ExCo. Selection of the host city shall be determined by simple majority of a secret vote. In the case of more than two nominees, after each secret ballot the nominee with the smallest vote count shall be eliminated.
The organizing committee of the host National Society shall assume all responsibility for the administration of the congress including scientific programme, administration, execution, and finances. The organizing committee of the host National Society will have the financial risk and eventual profit of the congress. The scientific programme shall be assumed in collaboration with the ESPRAS Scientific sub-committee. The ESPRAS congress organization cooperates with the organizing committee concerning venue, budget, social programme and organizing committee framework.
The President or Chair of the Organizing Committee of the next ESPRAS Congress shall participate in the ExCo business meetings with right to vote.
Before announcing the ESPRAS congress, the host National Society shall submit a general draft of the congress scientific programme, the site, hotel space, social activities, travel arrangements, budget and organizing committee framework to the ExCo at least nine months before the congress date. This programme shall allocate time for the ESPRAS lecture, business meetings of the ExCo, the Council of Delegates and the General Assembly of the Congress. The host organizing committee shall invite the members of all affiliated National Societies to participate in the scientific programme presented at the ESPRAS congress. At least nine months before congress, preliminary information should be sent to each individual member of the affiliated National Societies. The official language of the quadrennial congress shall be English and all scientific contributions must be presented in English. Exceptions from this are only acceptable if simultaneous translation into English is available.
An “ESPRAS-appointed Meeting of the Year” will normally be appointed by ESPRAS in each of the years between the quadrennial congresses. This is a National Society’s scientific meeting, to which members of all European National Societies are eligible to participate on the same terms as members of the National Society. The meeting shall be endorsed by the ESPRAS ExCo according to the regulations of endorsement as they have been decided by the ExCo (see appendix 2).
Other Scientific events can be endorsed by ESPRAS with a decision taken by the ExCo according the Endorsement Rules as they have been decided by the ExCo.
All members of affiliated National Societies are eligible to register and, upon payment of a registration fee, attend the scientific congress.
Plastic Surgeons and members of other specialties who are not members of a National Society cannot be registered for these meetings and are not allowed to participate, unless invited by the host society organizing the congress.
Congress members, including trainees, family members and guests, shall pay a fee to be determined by the organizing committee of each congress.
All votes in the Council of Delegates and the ExCo shall be decided by a simple majority, except revisions of the statutes which shall be by 2/3 majority vote. Tie votes shall be decided by a vote cast by the President. Votes by written or electronic mail may be utilized to decide on business by the ExCo and the Council of Delegates; all such mail ballots shall be ratified by the Council of Delegates at its next meeting. Delegates may only vote, if their National Society is not in arrears in payments of its dues with more than twelve months.
Notice of a suggested change in the Statutes shall be given by a National Society officer to the ExCo through its President at least three months before the Council meeting. A report on all the proposed changes shall be made by the ExCo to the Council of Delegates. To change the Statutes at least two thirds of the delegates must be present at the Council meeting or respond to an electronic voting (Quorum)- Deciding vote shall be a 2/3 majority of the votes cast (qualified majority). A change of Statutes needs to be recorded by a notary public under penalty of nullity. Each ExCo member is individually allowed to pass the notarial deed.
ESPRAS FELLOWSHIP programmes will be announced each year as funds allow. The purpose of the ESPRAS fellowship is to provide the fellow with the opportunity to study the art, science and skills of Plastic Surgery from excellent teachers and mentors.
A Fellowship committee of three ExCo members nominated by the ExCo will prepare the announcement and the selection according to rules previously approved by the ExCo. The selection will be approved by the ExCo. The selected fellows will have their name posted on the ESPRAS webpage.
The funds of ESPRAS shall consist of an annual subscription fee levied on each European National Society on a per capita basis of total active membership for the current year. Dues shall be paid on a yearly basis, in advance, in the first quarter of the calendar year.
The level of dues shall be determined by the Council of Delegates on proposal of the ExCo at the immediately preceding congress for each ensuing four year cycle. The dues are to be paid to the Treasurer of ESPRAS.
National Societies in arrears of payments of their dues with more than twelve months shall have no right to vote in the ExCo and the Council of Delegates meetings. Furthermore, ESPRAS fellowship cannot be awarded to candidates from that country. The ExCo reserves the right to delete the name of that Society from the website.
Additional funds may be obtained by donations, bequests, shares of profits of quadrennial congresses, sponsorship or subsidies from various sources.
The finances of ESPRAS shall be independent of the finances of the ESPRAS Congress. ESPRAS shall use its funds only to accomplish the purposes specified in article 3 of these statutes.
An Audit Committee shall be charged with a review of the financial affairs of ESPRAS. The Audit Committee shall consist of two members of ESPRAS appointed by the ExCo. The Audit Committee shall present its report annually to the Council of Delegates.
The President and the ExCo may appoint such subcommittees as it deems necessary or desirable.
The Executive Committee (further referred to as ExCo) shall consist of ten elected members representing national societies and the president or chair of the next ESPRAS Congress.